Main purpose of the role:
Provide Support in compiling and maintaining the company’s financial records to ensure that the Company’s legal requirements are fully met and a tight financial control over its records is maintained e.g., Debtor, Creditor and Bank records. Support the Accounting Assistant by raising purchase orders for materials, maintaining stock control documents.
Main tasks and responsibilities:
1. Oversee invoice control, payment of suppliers and general upkeep of MIS database.
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2. Give support in the completion of the company’s financial records so that annual accounts can be prepared by the company’s accountant in timely manner.
3. Give support to maintain payroll system and complete PAYE and tax returns on behalf of company.
4. Maintain and regularly review Company’s debtor book, to ensure that payments are received promptly and the instances of bad debtors are kept to a minimum.
5. Undertake account opening routines such as credit searches, allocation of credit limits and issuing of Pro-forma invoices.
6. General filing and secretarial duties.
7. Deal with general enquiries over the telephone in a professional and polite manner.
8. Order Materials to ensure production are able to meet required orders within the required timescales. Liaising with suppliers and production staff as appropriate.
10. Recording payments into cashbook and entering onto system.
11. Checking and updating employee attendance, leave and overtime.
12. Processing holiday forms and updating calendars.
13. Sales Invoicing and raising credit notes.
14. Recording and updating shorts & lates report.
15. Maintaining courier spreadsheets.
16. Booking overseas deliveries and producing export paperwork.
17. Preparing and processing end to end monthly payroll.
18. PAYE monthly payments.
19. Managing pension scheme.
20. Producing Export list.
21. Updating personnel files and sickness reports.
22. Payroll reports.
23. Submitting payroll submissions to HMRC.
24. Producing P45s, P11Ds, P46s.
Equal Opportunities Statement:
CS Labels Ltd is committed to a policy of equality of opportunity in its employment practices.
Person Specification
Knowledge and experience:
- Experience of providing support within a busy office
· Previous experience using and maintaining management information systems and databases.
- Good working knowledge of Microsoft Office packages
- Previous experience ordering goods and monitoring expenditure
Skills and abilities:
· Good communication skills and a confident telephone manner.
· Customer focused, with good client liaison skills
- Well organised, with ability to effectively manage own time and prioritise work
- Good attention to detail.
- Effective IT skills
· Good interpersonal skills, with ability to build and maintain effective working relationships with a range of people.
- Demonstrates a flexible approach to changing priorities and the ability to work under pressure
· Ability to work as part of a team.
- Able to achieve high levels of accuracy with figures
- To have a reliable, flexible, and systematic approach to work
Job Types: Full-time, Part-time, Permanent
Part-time hours: 25-40 per week
Salary: £25,000.00-£28,000.00 per year
Benefits:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- Wolverhampton: reliably commute or plan to relocate before starting work (required)
Experience:
- Payroll: 1 year (preferred)
Work Location: In person
